Congress dates

Venue address

Key Deadlines

• Company logo and profile: Due upon signing of the order form.
• List of names for badges: Due by Monday, September 21, 2026.
• Direct shipments: Delivery not before Thursday, October 08, 2026.
  Exhibitors will also need to ensure a representative to be onsite to accept and transfer the delivery from our loading dock to the event space.
  
• Shipments to be received prior to the above need must liaise with GEL EVENTS.
• Exhibition and display material: Exhibitors are welcome to carry in their own items during the exhibition set-up hours.
• Weight of direct deliveries must not exceed 20kg. Items of higher weight must be coordinated with the official handling agent Gel Events.

Set-up / Bump In

Exhibition set-up will take place during the hours stated in the section below on Exhibition Hours. Hours are subject to change.

Exhibitors are liable for all damage caused to floors, walls, and pillars during set-up, exhibition opening hours and dismantling. No adhesive stickers and fixtures of any kind are allowed on the floors, walls and pillars.

Empty crates and packaging material must be removed after set-up, and all aisles must be clear to enable easy audience flow and cleaning.

Mandatory Safety Vests and Closed Toe Shoes

It’s mandatory for all exhibitors to wear closed toe shoes and approved safety vests at all times during move-in and move-out periods. Vests are available for purchase on site.

Stand Building

• Only one level stands are permitted.
• Ceiling hangings are not permitted.
• All stands must be self-standing.
• The use and branding of rented space cannot exceed the rented surface and space in three dimensions. The height limitation mentioned previously must be respected both for physical and visual devices.

If you already have a preferred builder, please consider a competitive quote from our official exhibition partner Pyramid Displays. As specialised designers and builders already onsite, they may provide a more suitable and potentially cost-effective solution.

Nothing may impede the free flow of delegates in the aisles. Nothing may be built in the aisles, nor may furniture or equipment stand in the aisle space.

Dismantling / Bump Out

The dismantling of the stands must be done during the predetermined hours. It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event. When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind. Any costs incurred by the venue in removing this property will be charged to the exhibitor.

Changes in Size of Reserved Space

The Organizers reserve the right to allocate an exhibitor to a new location within the exhibition area in the event of a change in size of the reserved exhibition space.

Amendments to Exhibition Layout

While every effort is made to preserve the published layout of the exhibition, the Organizers are entitled to change the layout if this is in the general interest of the exhibition and the congress.

Sharing of Stands & Sub-letting

Exhibitors are not permitted to share booth space allotted to them without prior written consent from the Organizers. Exhibitors shall not sub-let the whole or any part of the stand allotted to them without written consent from the Organizers.

Manning of Stands

Exhibitors will be required to man their stands during the opening hours of the exhibition and must not dismantle their stands before the published dismantling time.

Disruption of Other Exhibits

Exhibitors may not produce noise or use amplification of music or voice that may be heard outside their assigned space, or which may interfere with or be objectionable to attendees or other exhibitors. The Organizers reserve the right to require exhibitors to discontinue any such activity. Live presentations at the stand are not permitted without prior approval from the Organizers.

Product Disclaimer

The acceptance of a product or service for exhibition does not in any way constitute an endorsement by the Organizers.

Each exhibitor is responsible for the material and information they make available at the congress. Exhibitors should only present material and information approved by their legal departments and in compliance with the legislation of the congress host country.

Exhibitors are responsible for addressing and resolving any legal issues directly among themselves, as the Organizers will not intervene in such matters.

The distribution or mounting of advertising material outside the exhibition stand is prohibited unless prior written approval is obtained from the Organizers.

Liability

The Organizers and the congress venue cannot accept responsibility for damage caused by an exhibitor nor for loss sustained by an exhibitor. Exhibitors or their agents must not damage or deface the exhibition facility or the booths and equipment of other exhibitors. When such damage occurs, the exhibitor is solely responsible and liable to the owner of the property.

Exhibitors must make provisions for the safeguarding of their goods, materials, equipment, and displays at all times.

Security and Insurance

The Organizers will not be held responsible for any loss or damage to exhibitors’ goods. Exhibitors are reminded that they should obtain their own insurance coverage.

Exhibitors must insure against all risks related to their participation in the exhibition, especially liability, property damage, and personal injury to staff or contractors.

It is recommended that exhibitors obtain insurance to cover losses or expenditures if the exhibition is abandoned or curtailed. Insurance should be effective from the delivery date of goods to the venue and remain valid until all items have been removed.

Fire Regulations

All exhibition areas must allow access to emergency exits and firefighting equipment. Storage of flammable liquids or fuel in the exhibition area is prohibited.

Fire extinguishers and hose reels must remain visible and accessible and must not be removed or obstructed.

Health and Safety at Work Regulations

It is the exhibitor’s responsibility to ensure that their contractors, employees, displays, and exhibits comply with the latest health and safety legislation.